Interview scheduled
Hello [candidate name], your interview for the [role] position at [client company] is on [day] at [time]. Address: [address and map link]. Please carry [documents]. Reply here to confirm.
Recruitment and staffing
A recruiter can screen forty candidates a day, but only if the next number is ready.
Dialmio call management CRM for recruitment and staffing agencies
Dialmio gives each recruiter a dialer on their own SIM, a two-tap outcome after every call, interview reminders on WhatsApp and a callback queue.
Three days free, nothing locked, no card.
How does a recruitment agency use Dialmio?
A recruitment agency uses Dialmio to work candidate lists on the phone without anyone typing RNR into a spreadsheet forty times a day: the list is uploaded from Excel or a Google Sheet, assigned to recruiters, and the auto dialer works through it on the SIM in each recruiter phone. After every call the recruiter logs the outcome and the next step in two taps, such as interested, not interested, call back or interview scheduled, with the next date. Moving a candidate to interview scheduled sends the date, time, address and what to carry on WhatsApp, and a reminder rings the day before so no-shows drop. A candidate who rings back while the recruiter is on another call lands in a callback queue against that record instead of a personal phone log. The team lead reads calls, talk time and interviews lined up per recruiter without an evening report.
In short
- Candidate lists from Excel or Google Sheets, auto dialed
- Interview details and reminders sent on WhatsApp
- Candidate callbacks queued against the record
- Calls and interviews lined up per recruiter, live
Sound familiar?
Where do recruiters and staffing firms lose money on the phone?
None of this is about lazy staff. It is what happens when the only record is in someone memory.
Candidates call back to nobody
The callback goes into a personal phone log and is forgotten. Dialmio puts it in a queue against the candidate, with an optional automatic WhatsApp reply.
Interview no-shows
No reminder call, no WhatsApp with the address, and the client waits for a candidate who forgot. Both can be built into the outcome flow.
Two recruiters, one candidate
Two recruiters ring the same candidate for different roles. One record shows who spoke last and what was said.
End-of-day reports by hand
Kitne calls hue, kitne interview line up hue? The daily call report answers that from the calls, so nobody types it up.
The pipeline
Which lead stages does this trade usually run?
A starting pipeline for this kind of business. Rename them, reorder them or add your own; the lists, filters and reports follow whatever you set.
- New
- Not reachable
- Screened
- Interview scheduled
- Interview done
- Offered
- Joined
- Not interested or not fit
How it runs
What does a working day look like for recruiters and staffing firms on Dialmio?
| Moment | What happens with Dialmio |
|---|---|
| Upload and assign the list | From an Excel export of your job portal or ATS, or a Google Sheet. Each recruiter gets their own list, split by role or by recruiter. |
| The auto dialer works the list | One candidate after another, with a gap you set, on the SIM in the recruiter phone. |
| Two taps after each call | Interested, not interested, call back or interview scheduled, plus the next date. Not reachable becomes a retry rather than a dead row. |
| WhatsApp goes out | The interview scheduled outcome sends the date, time, address and what to carry to the candidate without the recruiter typing it. |
| The day-before reminder rings | The recruiter phone rings a day ahead with the candidate record on screen, so a confirmation call happens and no-shows drop. |
Copy and use
Which WhatsApp templates carry the follow-up?
Fill in the [brackets], save each as a template, and let it go out by itself when a call ends or a stage changes.
Day before the interview
A reminder that your interview with [client company] is tomorrow at [time]. Ask for [contact name] at reception. Reply here if anything has changed.
Not reachable
Hello [candidate name], this is [recruiter name] from [agency name]. I tried calling about a [role] opening in [city]. Reply with a good time to call and I will ring you back.
After joining
Congratulations on joining [client company], [candidate name]. I will check in on [date] to see how the first weeks are going. Reach me on this number any time.
From teams using Dialmio
What do owners and callers say about Dialmio?
We wrote our own seven stages in ten minutes instead of squeezing our business into somebody else pipeline. The reports use our words, so my team actually reads them.
Our ad agency drops leads into a Google Sheet. They are assigned and rung before anyone on my side has opened the sheet.
I found out that we were missing about a third of incoming calls during lunch. I had no idea. Two weeks later that number was under ten percent because someone owns the hour now.
These are the words of customers who agreed to be quoted this way, sent over WhatsApp or said on a call, shortened only where they ran long. No star total or review count is published, because there is no public rating page to point at yet. Last checked September 2026.
Questions
What do recruiters and staffing firms ask before starting?
How does a recruitment agency use Dialmio?
A recruitment agency uses Dialmio to work candidate lists on the phone without anyone typing RNR into a spreadsheet forty times a day: the list is uploaded from Excel or a Google Sheet, assigned to recruiters, and the auto dialer works through it on the SIM in each recruiter phone. After every call the recruiter logs the outcome and the next step in two taps, such as interested, not interested, call back or interview scheduled, with the next date. Moving a candidate to interview scheduled sends the date, time, address and what to carry on WhatsApp, and a reminder rings the day before so no-shows drop. A candidate who rings back while the recruiter is on another call lands in a callback queue against that record instead of a personal phone log. The team lead reads calls, talk time and interviews lined up per recruiter without an evening report.
Can we use Dialmio for both candidates and client companies?
Yes. Use custom lead fields or statuses to separate candidates from client contacts, or keep them in separate lists, so each recruiter sees the right people.
Candidates call back when we are on another call. Do we lose them?
No. Every missed incoming call goes to a callback queue against that candidate record, with an optional automatic WhatsApp reply.
Can a team lead see recruiter productivity?
Yes. The dashboard shows calls, talk time, outcomes and missed calls returned per recruiter, and a daily call report is generated automatically.
Does Dialmio parse resumes or post jobs?
No. Dialmio is a calling and follow-up tool, not an applicant tracking system: no resume parsing, job posting or candidate search by skills. Many agencies keep their ATS or job portal for resumes and use Dialmio for the phone and WhatsApp work.
Does Dialmio record candidate calls or run on iPhone?
Recording yes, iPhone no. Call recording is available on supported Android phones and attaches to the candidate record, which helps when training new recruiters. There is no iPhone app, because Dialmio replaces the Android phone dialer.
How much does Dialmio cost for a recruitment team?
₹162 per recruiter per month on the yearly plan, ₹249 on the three-month plan, taxes extra. 3-day free trial, no card.
How does Dialmio handle missed calls?
An unanswered call goes straight into a callback queue showing the customer name where the number is known, the time and which caller it rang. Whoever holds the queue returns the call from the list, the outcome is filed as with any other call, and the owner can see how many missed calls came back and how fast.
Can Dialmio track paying clients and renewals?
Yes. Every sale becomes a client record holding what was sold, what was paid and what is still due, and renewal dates ring as reminders ahead of time so a customer who bought once is not lost when the year comes round.
Do follow-up reminders actually ring?
Yes. A Dialmio follow-up takes over the screen and rings at the promised time, with the previous note showing, instead of sitting as a notification to be swiped away. The follow-ups due today can also be rung one after another as a list.
What is Dialmio?
Dialmio is a call management CRM: an Android app that turns each call a salesperson makes, picks up or misses into a lead record carrying an outcome, a note and a follow-up date, paired with a web dashboard where the owner watches the whole team as the day runs. Calls travel over the SIM inside each phone.
Other industries
Put every call your team makes on the record
Three days free, nothing locked, no card.
₹162 per user per month on yearly billing. Every feature in one plan. Prices are per user, exclusive of taxes.